Job Description

The Accounts Payable Clerk is responsible for processing company invoices, maintaining accurate accounts payable records, and supporting timely vendor payments. This role plays a critical part in ensuring financial accuracy, operational efficiency, and compliance with company policies. The ideal candidate is detail-oriented, organized, and knowledgeable in accounts payable processes, with strong data entry and Excel skills.

Responsibilities

Summary

The Accounts Payable Clerk is responsible for processing company invoices, maintaining accurate accounts payable records, and supporting timely vendor payments. This role plays a critical part in ensuring financial accuracy, operational efficiency, and compliance with company policies. The ideal candidate is detail-oriented, organized, and knowledgeable in accounts payable processes, with strong data entry and Excel skills.

Key Responsibilities

Accounts Payable Operations & Execution

• Receive, review, and process vendor invoices accurately and in a timely manner.
• Enter accounts payable invoices and related data into the AP ledger in a high-volume environment.
• Ensure proper imaging and documentation of invoices and supporting materials.
• Process expense reports in accordance with company policies.
• Handle vendor payments while adhering to established deadlines and procedures.
• Assist with audit preparation and provide supporting documentation as needed.
• Perform other duties and special projects as assigned.

Ownership & Collaboration

• Reconcile internal credit card transactions when required.
• Work collaboratively with Accounts Receivable and other internal teams to resolve discrepancies or account issues.
• Take ownership of assigned tasks to ensure accuracy, completeness, and timely resolution of issues.
• Communicate effectively with internal stakeholders regarding invoice status and payment inquiries.

Process Improvement & Design

• Develop, maintain, and update Excel spreadsheets used for tracking invoices and payments.
• Assist with streamlining and improving accounts payable processes to enhance efficiency and accuracy.
• Identify opportunities for process improvements and escalate recommendations as appropriate.

Requirements

Education

• High school diploma or equivalent required.

Experience

• Previous experience in accounts payable, accounting support, or a related financial role preferred.

Skills & Competencies

• Proficient in Microsoft Word, Outlook, and PowerPoint.
• Advanced proficiency in Microsoft Excel.
• Strong understanding of vendor payments and accounting processes.
• Accurate and efficient data entry skills with high attention to detail.
• Comfortable using web-based accounting systems and computer applications beyond basic accounting tasks.
• Strong organizational, time management, and multitasking abilities.
• Effective written and verbal communication skills.
• Ability to work independently while contributing positively to a team environment.